Executive Assistant

Company Background

Virtusa Corporation is a leading worldwide provider of digital transformation services that accelerates business outcomes for Global 2000 businesses in banking and financial services, insurance, Healthcare/life sciences, and telecommunications, technology and media. 

With over 30,000 people and over 50 offices worldwide, we harness our deep design and engineering heritage to help global organizations tackle their toughest technology challenges. We help our clients identify strengths, uncover opportunities, and accelerate their path to digital transformation through the use of our Digital Transformation Studios (DTS).

We blend unique perspectives and proven expertise across consulting, design and engineering disciplines. We challenge convention, and one another, to create compelling experiences that delight users and transform business. We have a passion for trying new ideas. And a rapid process to bring them to life. Whether it's the digital enterprise, mobile wallet, the IoT or virtual reality, we're investing, experimenting, tinkering and hardening the technology that sets the pace in an ever-changing world. Through a proven platforming methodology, domain expertise and technology innovation, we deliver growth through differentiated solutions.

We bring best in class digital engineering services to every engagement, with deep expertise in digital strategy and design; customer experience; analytics; mobile; cognitive/AI; full stack engineering, microservices, IoT; and cloud services.

For more information, please visit http://www.virtusa.com/

Summary

The Executive Assistant provides various support services to the Chief People Officer (CPO). Responsibilities include handling correspondence, scheduling meetings, travel arrangements, internal and external communications, and supporting administrative staff as needed. The ability to act independently, apply sound judgment, and maintain confidentiality are essential.

Primary Duties and Responsibilities:

• Maintains the CPO’s calendar, proactively managing scheduling conflicts, and ensuring smooth coordination for meetings and travel arrangements.
• Organizes meetings, prepares agendas, and provides logistical support for both internal and external meetings.
• Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
• Coordinate travel plans, both domestic and international, to include meeting registration, hotel, and transportation needs, and ensure executive have appropriate travel itinerary and/or documentation.
• Work directly with the CPO to support all aspects of daily work routine.
•  Keep the CPO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support and work on special initiatives for global Human Resources department.
• Prepare, reconcile, and submit expense reports. Process PO/ PRs for vendors. 
• Sustain professionalism and confidentiality with all materials, and exercise caution when interfacing with employees. Provides the highest level of professionalism and confidentiality.
• Working with internal and external contacts, including board members, deals with a wide range of highly sensitive issues under tight deadlines/pressures. 
•  Coordinate internal and external stakeholders, provide logistical and travel support, to other staff assigned to the CPO’s and work on operations related special projects and support.
•  Exercises independent judgment concerning matters requiring the Officers attention to assure timely action.
•  Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Experience:

•  Education: AA or BA degrees preferred, but not required
• At least five years of experience providing executive support to senior leadership, C-level executives, or department heads. 
• Strong verbal and written communication skills 
• Demonstrated ability to communicate professionally and non-judgmentally in both written and verbal formats.
• Thrives in a fast-paced environment with excellent organization and time-management skills. 
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Ability to manage multiple projects, deadlines, and schedule changes simultaneously and promptly.